Hiring: Executive Assistant

Job Description

Responsibilities

• Executive & Strategic Support
• Manage and protect the Director's time, priorities and schedule.
• Anticipate the Director's needs and proactively address issues before escalation.
• Prepare concise briefing notes, meeting agendas, talking points and decision summaries.
• Review and prioritise incoming information, correspondence and requests.
• Track decisions made by the Director and ensure agreed actions are followed through.
• Identify matters requiring the Director's attention, decision or intervention.
• Coordinate priorities across the Group's various businesses and leadership teams.
• Information & Decision Management
• Establish and maintain an effective system for managing executive information and follow-ups.
• Maintain executive dashboards, action trackers, decision registers and transaction trackers.
• Monitor pending approvals, critical deadlines and outstanding executive actions.
• Consolidate information from different business units into clear, concise reports.
• Summarise complex or lengthy documents into actionable executive briefs.
• Business & Project Coordination
• Track strategic projects, transactions and initiatives across the Group.
• Monitor milestones, dependencies, deadlines, responsible executives and next actions.
• Follow up with CEOs, CFOs, senior managers and other stakeholders to ensure execution.
• Escalate delays, risks and unresolved issues appropriately.
• Stakeholder Management
• Act as a highly professional interface between the Director and internal and external stakeholders.
• Coordinate communication with CEOs, executives, regulators, investors, bankers, lawyers, auditors, government officials and other senior stakeholders.
• Screen and prioritise requests for the Director's attention.
• Manage sensitive relationships with tact, professionalism and sound judgment.
• Communication & Documentation
• Draft and review high-quality correspondence on behalf of the Director.
• Prepare presentations, reports, speeches, talking points and briefing documents.
• Take accurate meeting minutes and track resulting actions.

Requirements

• Bachelor's degree in Business Administration, Economics, Finance, Management, Law, Social Sciences or a related field.
• 5+ years of relevant experience supporting a CEO, Managing Director, Group Executive, Chairman, Founder or other senior executive.
• Experience in a corporate, financial services, investment, real estate, consulting or similarly complex environment is highly desirable.
• Strong understanding of business and financial terminology.
• Demonstrated ability to work with senior executives and high-level stakeholders.
• Excellent written and verbal communication skills.
• Strong analytical, organisational and problem-solving abilities.
• Exceptional attention to detail without losing sight of the bigger picture.
• Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Regulatory & Governance Awareness
• An understanding of the Nigerian corporate and regulatory environment will be an advantage, particularly familiarity with the roles of institutions such as the:
• Central Bank of Nigeria (CBN)
• National Insurance Commission (NAICOM)
• Securities and Exchange Commission (SEC)
• Corporate Affairs Commission (CAC)
• Preferred Profile
• https://t.co/csSkLVaaEv

Comments (0)